Effort-free, box-it-up paperwork management
Ask Bjørn Hansen
ask at develooper.com
Sat Aug 22 04:19:08 BST 2009
On Aug 22, 2009, at 0:27, James Laver wrote:
> My flat is a tip, my desk is atrocious and my crate of paperwork
> (unsorted of course) is getting out of control.
> I want to fix it because I can't go on like this, does anyone have any
> experience in sorting it all out?
Fujitsu ScanSnap. At least on OS X there are a bunch of programs
that'll help you organize and do OCR after that (Devon OfficeThink or
some such is one).
For me those seemed like way too much trouble; so I use an encfs
mounted partition where I order stuff by $year/$type/$specific/
$document_name; for example "2009/Banking/American Express/2009-05
American Express.pdf" or 2009/Expenses/House/2009-03 Some Contractor,
fix this or that.pdf".
It works very well. The ScanSnap scanners are amazing. I've no
hesitation scanning a 200 page tax return or whatever with it; it's so
I scan into an "inbox" directory and then after each scanning session
I go through the files and rename them and put them in their right
place and then shred what can be shredded and file the rest is very
broad categories in a big filing box (per year).
The idea is to still have the physical documents; but it's so unlikely
they'll be needed so don't spend too much time fiddling.
I have a ScanSnap S510M - there's a new S1500(M) version out.
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